01
Automated Websites & Funnels
A clinic site that books consults and open evenings
- Treatment pages with success rates & pricing
- Consult & open-evening booking
- Cost & funding guide downloads
- Egg-freezing & IVF landing pages
AI automation for fertility clinics
Answer every hopeful enquiry instantly — and guide patients through every step.
Compassionate 24/7 responses, consult booking, cycle-stage reminders and medication prompts, and clear reporting — built for fertility clinics.
< 60s
Enquiry response, 24/7
+29%
Consults booked
−60%
Cycle-related admin calls
Typical results across fertility clinics we've automated. Your numbers come from your audit.
✦Sound familiar?
What's quietly costing your clinic every week
48h avg01
Emotional enquiries deserve a fast, kind reply
Patients research late at night after difficult news. A form that's answered in two days feels like silence.
70% repetitive02
Complex journeys, constant questions
Medication timing, scan dates, what-happens-next — nurses answer the same questions dozens of times a day.
Critical timing03
Missed cycle steps
A missed injection window or scan can cost a cycle. Reminders depend on the patient's own tracking.
20% no-shows04
Open-evening and consult no-shows
Information evenings and first consults are the top of the funnel — and they leak.
✦The fix
One connected system that runs the repetitive work for you
Not another tool your team has to check. The website, the phones, the messages, the reminders, and the follow-up all work together — built for fertility clinics, monitored by us, owned by you.
1
Instant, compassionate response
Every enquiry answered with warmth in seconds — pricing, funding, first steps — and a consult or open evening booked.
2
Cycle-stage guidance on autopilot
Medication reminders, scan and procedure prep, and ‘what happens next’ messages triggered by the treatment calendar.
3
Nurse-line relief
AI answers routine cycle questions from your protocols and routes clinical concerns to the nurse team immediately.
4
Funnel visibility
Enquiry → open evening → consult → cycle, by source, with no-show and conversion tracking.
✦Everything we automate
Everything we automate for a clinic like yours
Six connected systems, each built with the specifics for fertility clinics.
02
Lead Capture & Instant Follow-up
Every enquiry answered with empathy in seconds
- Instant private replies on web, WhatsApp & email
- Gentle screening: treatment interest, history, funding
- Consult & open-evening booking
- Nurture with guides and Q&A until booked
03
AI Voice & Chat Agents
A calm nurse-line assistant, 24/7
- 24/7 answering with warm, careful tone
- Routine cycle questions from your protocols
- Medication timing & scan prep answers
- Immediate escalation of clinical concerns
04
Workflow & Back-office Automation
Every cycle step reminded, every document ready
- Consent & screening document collection
- Medication reminders by protocol
- Scan, retrieval & transfer prep instructions
- Results & next-step notifications
05
AI Customer Support Automation
Support that's fast, kind, and safe
- Cycle logistics & appointment questions
- Funding, pricing & payment plan questions
- Medication & pharmacy queries routed
- Emotional-support resources offered
06
Data, Reporting & AI Assistants
Funnel, cycle timing, and patient experience — live
- Enquiry → consult → cycle funnel by source
- Open-evening & consult no-shows
- Nurse-line volume & response time
- Patient satisfaction by stage
✦Compare your options
Hire, outsource, or automate?
What actually changes for a clinic when enquiries, calls, and follow-up are automated.
| Doing it manually | Answering service / agency | CODEVGROW automation | |
|---|---|---|---|
| Speed of first reply | Hours, or next day | Message taken, callback later | ✓Under 60 seconds, 24/7 |
| After-hours & weekends | Voicemail | Message only | ✓Answers, books, escalates |
| Books the appointment / job | When staff are free | No | ✓Yes — live availability |
| Reminders & no-show recovery | Manual, inconsistent | No | ✓Automated, with waitlist fill |
| Follows up until booked | Rarely | No | ✓Multi-touch, stops on reply |
| Knows your services & pricing | Yes | Script only | ✓Trained on your business |
| Logs everything to your system | Sometimes | Email summary | ✓Every call, chat, and booking |
| Reporting | Spreadsheets | Call counts | ✓Live dashboard + AI assistant |
| Monthly cost | Salary + turnover | Per-minute fees | ✓Fixed, lower than one hire |
✦How it works
Live in weeks, not quarters
- 1
Free audit
45 minutes mapping how enquiries, calls, admin, and follow-up flow through your clinic today.
- 2
Ranked plan & fixed price
What to automate first, expected hours and revenue, and a fixed price — within 48 hours.
- 3
Build & soft launch
We connect your systems and go live on one channel first, with human fallback, in 2–4 weeks.
- 4
Run & improve
24/7 monitoring, weekly transcript reviews, and the next automation added each month.
Free discovery call
See exactly what we'd automate in your clinic — in 45 minutes
You leave with a ranked automation plan and a fixed price, whether you work with us or not. No pitch deck.
✦What owners say
Heard from fertility clinics we work with
★★★★★
“Patients tell us the first reply felt human and immediate. That's the moment they choose a clinic.”
★★★★★
“The nurse line is quieter and the questions that reach us are the ones that need us.”
★★★★★
“Every system was built, connected, and monitored by one team. No hand-offs, no ‘talk to the vendor’.”
Will patients know they're talking to an AI?
The assistant introduces itself as your clinic's virtual assistant and hands over to a person the moment someone asks — or when a question needs judgement. Satisfaction stays high because answers are fast and accurate.
Is our data safe?
Yes. Data stays in your systems, conversations are encrypted, and we configure retention and access rules for your regulatory requirements. Decisions that need a person always stay with your team.
Does it work with the software we already use?
We integrate with the major CRM, booking, ERP, and industry platforms via native integrations or API — and with your phone system, WhatsApp, and website. We'll confirm your exact stack in the audit.
How long until it's live?
Most fertility clinics are live in 2–4 weeks, starting with one channel (usually phone overflow or web enquiries) and expanding from there.
What does it cost?
A fixed setup fee plus a monthly plan based on volume — typically less than one part-time hire, with the expected ROI shown against your current numbers in the audit.
Other healthcare businesses we automate
All healthcare →Free automation audit for fertility clinics · 45 min · ranked plan · fixed price
Free automation audit for fertility clinics
Book free audit →