01
Automated Websites & Funnels
A school site that books tours and starts applications
- Tour & open-day booking
- Online application & prospectus download
- Fee and scholarship information
- Parent testimonial capture
AI automation for private schools
Fill every year group — from first enquiry to first day.
Instant admissions responses, open-day and tour booking, application and enrolment workflows, parent communication automation, and admissions reporting — built for private schools.
< 60s
Admissions reply
+35%
Tours booked
−50%
Admissions admin
Typical results across private schools we've automated. Your numbers come from your audit.
✦Sound familiar?
What's quietly costing your school every week
2 days01
Parents enquire and wait
Prospectus requests and questions sit until the admissions officer is free.
Email tag02
Open days and tours booked by email tag
Scheduling visits takes several emails per family.
Weeks03
Applications stall on documents
Reports, references, and forms chased for weeks.
Repetitive04
Parent questions flood the office
Term dates, uniform, trips, and fees asked repeatedly.
✦The fix
One connected system that runs the repetitive work for you
Not another tool your team has to check. The website, the phones, the messages, the reminders, and the follow-up all work together — built for private schools, monitored by us, owned by you.
1
Instant, warm admissions response
Every enquiry answered in seconds with year-group availability and a tour offered.
2
Tour and open-day booking
Families self-book into admissions calendars with reminders.
3
Application-to-enrolment workflows
Document collection, assessment scheduling, offers, and deposits automated.
4
Parent communication assistant
Term dates, fees, trips, and policies answered instantly; safeguarding topics routed to staff.
✦Everything we automate
Everything we automate for a school like yours
Six connected systems, each built with the specifics for private schools.
02
Lead Capture & Instant Follow-up
Admissions enquiries answered while interest is highest
- Instant reply with year-group availability
- Tour booking into admissions calendars
- Nurture until application
- Relocation & agent enquiries
03
AI Voice & Chat Agents
An admissions and office line that never misses a parent
- Admissions questions by phone
- Absence reporting & office queries
- Tour booking
- Escalation to staff for safeguarding
04
Workflow & Back-office Automation
Application to first day on autopilot
- Document & reference collection
- Assessment day scheduling
- Offer letters & deposit workflows
- Welcome & induction sequences
05
AI Customer Support Automation
Parent questions answered instantly
- Term dates, uniform & trips
- Fee and payment questions
- Portal and app support
- Routing to the right department
06
Data, Reporting & AI Assistants
Admissions funnel and capacity live
- Enquiry → tour → application → enrolment
- Capacity by year group
- Source & agent performance
- Ask-the-data assistant for the bursar
✦Compare your options
Hire, outsource, or automate?
What actually changes for a school when enquiries, calls, and follow-up are automated.
| Doing it manually | Answering service / agency | CODEVGROW automation | |
|---|---|---|---|
| Speed of first reply | Hours, or next day | Message taken, callback later | ✓Under 60 seconds, 24/7 |
| After-hours & weekends | Voicemail | Message only | ✓Answers, books, escalates |
| Books the appointment / job | When staff are free | No | ✓Yes — live availability |
| Reminders & no-show recovery | Manual, inconsistent | No | ✓Automated, with waitlist fill |
| Follows up until booked | Rarely | No | ✓Multi-touch, stops on reply |
| Knows your services & pricing | Yes | Script only | ✓Trained on your business |
| Logs everything to your system | Sometimes | Email summary | ✓Every call, chat, and booking |
| Reporting | Spreadsheets | Call counts | ✓Live dashboard + AI assistant |
| Monthly cost | Salary + turnover | Per-minute fees | ✓Fixed, lower than one hire |
✦How it works
Live in weeks, not quarters
- 1
Free audit
45 minutes mapping how enquiries, calls, admin, and follow-up flow through your school today.
- 2
Ranked plan & fixed price
What to automate first, expected hours and revenue, and a fixed price — within 48 hours.
- 3
Build & soft launch
We connect your systems and go live on one channel first, with human fallback, in 2–4 weeks.
- 4
Run & improve
24/7 monitoring, weekly transcript reviews, and the next automation added each month.
Free discovery call
See exactly what we'd automate in your school — in 45 minutes
You leave with a ranked automation plan and a fixed price, whether you work with us or not. No pitch deck.
✦What owners say
Heard from private schools we work with
★★★★★
“Families get a warm reply in a minute and a tour booked the same day. Enrolments are up.”
★★★★★
“The office phone is calmer — most parent questions are answered before they reach us.”
★★★★★
“Every system was built, connected, and monitored by one team. No hand-offs, no ‘talk to the vendor’.”
Will parents know they're talking to an AI?
The assistant introduces itself as your school's virtual assistant and hands over to a person the moment someone asks — or when a question needs judgement. Satisfaction stays high because answers are fast and accurate.
Is our data safe?
Yes. Data stays in your systems, conversations are encrypted, and we configure retention and access rules for your regulatory requirements. Decisions that need a person always stay with your team.
Does it work with the software we already use?
We integrate with the major CRM, booking, ERP, and industry platforms via native integrations or API — and with your phone system, WhatsApp, and website. We'll confirm your exact stack in the audit.
How long until it's live?
Most private schools are live in 2–4 weeks, starting with one channel (usually phone overflow or web enquiries) and expanding from there.
What does it cost?
A fixed setup fee plus a monthly plan based on volume — typically less than one part-time hire, with the expected ROI shown against your current numbers in the audit.
Other education businesses we automate
All education →Free automation audit for private schools · 45 min · ranked plan · fixed price
Free automation audit for private schools
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